I began this multipart series by going over the when and where of game day and getting help. Refining that post, the initial help I was going for was to make sure that I knew what I was personally risking as well as I might be able to give to the GMs for their time.
The next step was very organic.
Getting GMs to Run Games
Remember, my initial focus was to create a role-playing game day. So I needed GMs. But how many? I had no idea. My first estimate was that I could stretch and get 25 RPG gamers; I also knew that I could get boardgame gamers, but boardgames are a bit more self-organizing that role-playing games (more on that in another post).
I began writing a list of potential GMs – and according to my handwritten notebook, I started the speculation on or before September 2nd. With names in hand, I began reaching out. Slowly getting commitments, until I felt as though I had enough GMs.
Many thanks to Derek Stoelting, Steve Sigety, Sean O'Shea, Nick Garcia, Joe Ingold, Jacob Kemery, David Morford, and Matt Boersma. Everyone has spoken very highly of the games you ran and facilitated.
Have a Back-up Plan
But I didn't stop there. I began securing a few alternate GMs. After all, someone may end up sick or stuck in Columbus during an epic snow storm. For each time slot, I had at least one alternate person ready to run something at the drop of a hat (i.e. Dungeon World, Hollowpoint, Fiasco, and Microscope were some of the backups).
Now Find the Players
And with many GMs set, I began recruiting players for those games. And slowly the games took form. I used Facebook as my main event page but kept the information on this blog. I also kept a Google Docs spreadsheet of events as well as a separate sheet for tracking all the other details (i.e. what needed doing, what to bring, etc.).
Ultimately, I relied on my long time face to face friends to be the base for the gameday, and then engaged several Facebook groups. And by engage, I mean taking to heart what I had learned in my years in University Communications at Notre Dame. I needed to communicate details, and engage with my audience, and educate as needed. (Don, I was listening to all of that stuff, even though I was also keeping Conductor afloat.)
I also made extensive use of Google+ as a sounding board for some things. After all it is my goto location for interacting with table top gamers. If you are a pen and paper gamer, I cannot encourage you enough to join Google+; there are lots of things going on there.
And as Gameday approached I made one audible play that made all of the difference, but more on that in my next post.